Industrial distribution01
Supplier proposal comparison
A single workflow for procurement emails, spreadsheets, PDFs and scans.
Result
The comparison is prepared automatically while the specialist handles only exceptions.
AI document and data processing
Turn documentsinto usable data and actions
AI reads PDFs, scans, spreadsheets and correspondence, extracts required data, validates it against your rules and sends it to ERP, CRM or another workflow.
PDF, scans and ExcelRule-based validationSystem integrations
Document processing
Supplier invoice #1847
invoice_1847.pdf
2.4 MB
Extracted data
SupplierVector LLC
Amount486 300 ₽
Due date18.09.2026
Details verified
Amount awaits approval
When documents slow the process down
Automation helps when employees manually transfer data, compare files and correct recurring errors.
Data is manually copied from PDFs and spreadsheets
Documents arrive through different formats and channels
Employees spend time finding discrepancies and missing fields
Errors appear after data reaches the accounting system
Approvals depend on emails and manual reminders
Processing volume, timing and quality are hard to measure
From incoming file to completed result
Every stage is configured around your documents, validation rules and employee permissions.
Receive
Email, folder, form, API or messenger.
Classify
Identify document type and required route.
Extract
Read text, fields, tables and relationships.
Validate
Check formats, amounts, directories and rules.
Act
Create a record, task or approval.
Document workflows you can automate
We build around the business workflow rather than a standalone recognition model.
PDF and scan recognition
Read printed text, pages, tables and document structure.
Document classification
Identify contracts, invoices, forms and other types, then select the route.
Field and table extraction
Extract details, line items, amounts, dates and related entities into a defined structure.
Comparison and discrepancy checks
Compare versions, proposals, specifications and accounting records.
Analysis and summaries
Highlight terms, risks, obligations and material changes for employees.
Next-step automation
Update systems, create tasks, request approval or ask for missing details.
Input materials
Process documents from different channels
Supported formats depend on your workflow. Before launch, we validate quality using real anonymized samples.
Invoices and acts
Contracts
Commercial proposals
Specifications
Requests
Emails
Reports
Forms
Quality control
AI reads, rules control
AI handles unstructured text and varied formats. Critical fields pass deterministic checks, while uncertain cases go to an employee.
Tax ID, date, currency and format checks
Totals and line-item reconciliation
Confidence threshold for each field
Review queue for uncertain documents
Change and decision history
Document access controls
Exception route
Uncertain data never passes silently
Issue found
Total does not match line items
Next step
Send to accountant with the source document
Start with a focused workflow
We first measure quality on your documents, then connect production systems and expand coverage.
01
Map the workflow
Define sources, document types, fields, rules and expected outcomes.
02
Build a sample
Use anonymized examples, including difficult and incorrect documents.
03
Validate quality
Measure completeness and accuracy for every important field.
04
Connect systems
Configure APIs, permissions, checks, approvals and action logs.
05
Improve with data
Review exceptions and expand automation to new document types.
Integrations
Connect to your existing document flow
The document and its processed result remain linked. Employees can always open the source and verify the decision.
1СERPCRMЭДОEmailS3SharePointGoogle DriveAPIMCP
Document
Business system
Role-based access
Processing log
Document versions
Idempotent reprocessing
Experience
Document and data cases
Examples of extraction, validation and data transfer into operational systems.
Wholesale trade02
Procurement handoff to ERP
Integration of supplier selection results with the accounting system.
Result
Approved data is transferred without repeated manual entry and remains linked to the original request.
Document workflows03
MCP for Document Flow
Contract processing automation
Result
2 hours → 5 minutes, 97% accuracy
Pilot with your data
Validate quality before a full integration
Send anonymized document samples and the fields you need. We will assess the workflow, risks and show what can be automated reliably.
PDFs, images, spreadsheets and expected outputs are suitable.
Frequently asked questions
Which document formats are supported?
Common inputs include PDFs, images, Office documents, spreadsheets, emails and archives. The exact set depends on your samples and intake channels.
Can recognition accuracy be guaranteed?
Quality depends on formats, scan quality and field complexity. We measure accuracy on a sample and route documents below defined thresholds to employees.
What about handwritten documents?
Feasibility depends on handwriting quality and structure. These documents require separate validation on a representative sample.
Can results be sent directly to ERP?
Yes, when a suitable integration is available. Validation, duplicate detection and employee approval can run before data is written.
How is confidential data protected?
We configure access rights, storage, action logs and masking for selected fields. The exact architecture follows your company requirements.